Create a group in GroupWise

Directions for GW (using a Novell login at school)

To Create a Group in GroupWise:

Open a new mail window.

In New Mail, click on Address.

Find names and create a list on the right side column.

Click Save Group – choose where to save the group in the drop down menu – save it in the Groups Book.

Give the Group a name.

To Edit a Group you have already created:

In New Mail, click on Address.

Look In:  Groups Book

Click one time on the group you want to edit.

Click on Details. 

If you want to Add a new name, Click on Add.

Find the new name and add it to the list.

If you want to Delete a name, Click on the name in the list you want to remove and then click on Remove.

Click OK.

To Use the List you Created:

Open New Mail.  Click on Address.  Choose the Groups Book.  Find the name of the group you wish to use.  Click on it and then click To.

To Create a Group in GroupWise (online from home):

FIRST:
Create a Personal Address Book with your name on it:
Under the mailbox tab choose "address book".
At the top choose "Address Book Options"
Click on Create next to "create address book".
Give the address book a name and click OK.
Go back to the mail and click on Contacts on the left hand side.
Click on the address book in where you want to keep your groups.

NEXT:
Create a new group:
Open a new mail window.

In New Mail, click on the Address Book you plan to keep the group in.

1. Type in the last name of the person you want in the group and click search.

2. Chec the box next to the correct name and click TO above it.

This will begin a list on the right side column. Repeat steps 1 and 2 to continue to add names to the group

Click Save Group – choose where to save the group in the drop down menu – save it in the Groups Book.

Give the Group a name.

Click "Save"

EDIT A GROUPTo edit a Group, click ADDRESS BOOK in the GroupWise main window.  Then choose the address book from the drop down menu (ie your own personal address book).  Click search. Click on the name of the group you want to modify.  Click Modify. Check the box next to the name and click To: above it.  (you may have to click search in order to see the address books listed in the left pane), check the appropriate Address Book in the left-hand pane (one with your name, etc) and choose TO.  On the right hand pane click on the red X next to the name/s you want to remove.  Click save group.

TIP: After editing a Contact or Group, you should delete the "old" entry out of your Frequent Contacts Address Book so the system will not pull the "old" information when emailing that Contact or Group.

To Use the List you Created:

Open New Mail.  Click on Address.  Choose the Groups Book.  Find the name of the group you wish to use.  Click on it and then click To.

Frequent Contacts directions

Clean up your Frequent Contacts address book at least once a schoolyear!  If you don't you won't have the most up to date lists of names (like Mrs. New Teacher) when you do a Claymont All Staff!

To delete Frequent Contacts: Open your Address Book from your main mail window.  Click on Frequent Contacts in the list on the left side.  Go to the Edit menu and select all.  Click on the delete trash can. Click yes that you want to delete.

If there are any addresses in frequent contacts that you don't have anyplace else - copy them to your personal address book, also on the list on the left side.  You can right click on these names, choose copy to and then choose your name to transfer it.

Thanks again Jacki M!

How to Save Documents to the K Drive

Make sure all of the files and folders that you wish to save are in your "My Documents" folder. Any files and folders that are on your desktop should be dragged or copied and pasted into your "My Documents" folder which is located on your desktop. (Copying and pasting is safer)

You can right mouse click on any files or folders on your desktop, choose copy and then right mouse click on My Documents located on your desktop and choose paste.

Once that is done, do the following:

- Locate your "My Documents" folder on your desktop and double click on it.

- With this folder open, go to Edit and click.

- From the drop down list click on Select All. (Now all your items are highlighted)

- Go back to Edit and click.

- From the drop down list click on Copy.

- Go back to your desktop and double click My Computer.

- Find and double click your "K" drive.

- Right mouse click in a space inside this folder, being careful not to click on a folder or

  file, and select paste from the drop down list.

Now all of Your Documents are on your "K" drive and will be backed up at night.

Do this often to minimize the chance of losing data if your HD crashes or something happens to your laptop.

* When you do this after the initial time, a prompt will come up telling you a file or folder already exist and do you want to over-ride it. Say yes. After you've done this a few times you can just click "Yes to All".

Keep in mind you only have 1Gb of disk space so placing a lot of pictures or music on your "K" drive will not be good. A good rule of thumb is; Do not place personal pictures in your "My Documents" folder. You can keep these in another folder but they will not be backed up. Only what you save to your "K" drive will be backed up.

If you have pictures or music you wish to safe guard you should burn them to a CD or thumb drive. If you need help with that let your CRS know.